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Hosted Sharepoint
Companies have to manage hundreds of emails, numerous files, documents and meeting notes that both have complex time lines but also due to regulatory issues often have to be kept for a significant period of time.
The traditional way of managing this information involves the use of complex and often personal folder structures. But when data is held on multiple systems, finding and accessing the relevant information that facilitates teams of people work together efficiently becomes an issue. A key breakthrough, linked to the evolution of Microsoft Office has been SharePoint Services, with its excellent and highly affordable collaboration facilities.
By providing instant access to relevant documents, from a desktop environment which staff find familiar, users can avoid the costs and competitive disadvantage associated with the duplication, storage and retrieval of multiple copies of paper and electronic documentation – and foster better collaboration between co-workers on projects, meetings, discussions and calendars.
SharePoint benefits
• SharePoint shares calendars, documents, projects and discussions in one easily accessed workspace. Important documents and emails are stored in one central repository and are visible to all authorised personnel• Any authorised member of staff may set up a project using either the standard templates or those customised to the organisation
• Users are added and within seconds the team can share important documents, work on them and incorporate version control
• The project may be discussed within the team - and access can even be allowed outside the organisation for customers to contribute
• The sites are all available on any browser, wherever in the world the team are. Users may be emailed when content is changed
• All files are searchable using SharePoint's standard search facilities
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